Employee onboarding: learn why it’s important and how to do it

[muskanhossain]

Has your company seen an increase in employee turnover and loss of productivity? Be aware that this can cause losses for your business. One solution to this problem is the employee onboarding process.
The smoother the integration process for a new employee, the greater the chances that they will become an effective employee for many years. A company that invests in the well-being of its employees is on the right track to increasing productivity.
Companies with more engaged employees have better results than companies with unmotivated professionals. Some of the positive results include:

Higher profits
Lower turnover rates
Higher quality in customer service
Fewer employee absences
In this article, we will explain in more detail what employee onboarding means, why it is so important and how to organize it in your company.
What is onboarding?
Onboarding is when a company provides new employees with ivory coast whatsapp lead training and information to help them familiarize themselves with the company’s culture and policies. This helps them quickly understand their role and the employer’s expectations.
This is a critical time for a new employee, and not every manager will have the ability to integrate their team effectively without using the necessary tools. At the same time, onboarding improves workforce management by ensuring that new hires can become productive in their roles.
In general, new employee onboarding programs should help new hires:

Understand your roles and responsibilities
Feel comfortable in your new work environment
Get to know your teammates to establish a good relationship
How important is onboarding in a company?
Employee onboarding is important because it adapts employees to their role, the business philosophies, and what the company has to offer. It also fosters the generation of employees who are committed to the success of the business, making them feel like part of the team.
According to research, 1 in 10 employees leave a company due to a poor onboarding experience. However, when onboarding is successful, over 80% of employees are likely to stay for at least 3 years.
Having an onboarding program for new employees is crucial because it allows them to better adapt to the company environment. Explaining what the company expects from new hires helps set them up for success and builds confidence!
In addition, the onboarding process also informs new hires about what the company can do for them. Perhaps some career development opportunities such as offering a scholarship to attend college.
Therefore, employee onboarding provides new employees with the tools they need to become successful and productive employees.

How to organize employee onboarding?
To start an effective onboarding process, create a welcome event on the employee's first day at work. Set a date with the other departments and invite their members to introduce themselves to the new hires.
This is the time to inform the employee everything they need to know about the company. So, make everything clear at the time of hiring. Important information such as salary, benefits, probationary period, start date, among others, are essential.
Make the new employee feel welcome. Show them this by planning everything for their arrival at the company. A few days before the scheduled date, send a message or email that demonstrates the feeling of welcome.
When it comes to a large company, the ideal is to take the new employees to see each department. Small companies, on the other hand, can hold a simpler but relevant welcome for new hires.
However, there is no onboarding formula that works 100% for all companies. In fact, each business is different and so is each employee.
When you consider that one in five employees leaves their job within 45 days of being hired and that over 50% of employees who complete a comprehensive and well-structured onboarding program stay for more than 3 years, it’s no surprise that more and more companies are taking this onboarding process into consideration.
In fact, it’s become essential to create a structured onboarding program that can retain new employees for the long term.

The 4 C's of the onboarding process
Taking the time to train new employees and make them feel at home makes them more likely to commit to their work. Research shows that there is a correlation between the number of engaged employees and the positive results achieved by companies.
Therefore, having an onboarding plan can be the first step to improving the performance of hired professionals, which ensures the success of the business. To improve the employee onboarding process, use the following techniques.

1 – Compliance
It’s recommended that companies of any size provide compliance information when a new team member is hired. These measures typically include an outline of company policies, confidentiality requirements, security regulations, and more. Now let’s move on to the second C.

2 – Clarification
Unfortunately, for many companies, the employee onboarding process starts to fail at this stage. This is because they leave their new hires in the dark without guidance, training, and the knowledge they need to understand the employer’s expectations and work methodology.
It is important to ensure that each new hire clearly understands their role in the company and what is expected of them. The onboarding process goes beyond showing them where the bathrooms are or showing them where they can heat up their lunch.
The employer must provide the new employee with a comprehensive overview of the company’s goals and philosophies. Therefore, clarifying some issues is essential, such as who they should report to.


3 – Culture
Company culture is often confused with perks like providing a lounge area with comfy couches. In reality, culture goes deeper than that, encompassing the mission, values, and vision of the business. HR departments should make culture a priority during employee onboarding.
Once employees learn the company’s perspective and understand what it has to offer, they’re more likely to engage. Engaged employees are individuals who are committed to the business and their role within it. These are the types of people who give 100% every day because they genuinely care about their company and want it to achieve its organizational goals.

4 – Connection
For business success to occur, connections between employees must be made. Your team is more than just random people performing specific roles. They are teammates working together to achieve ambitious goals. At least they should be.
Foster connections by introducing new hires to their new colleagues. You can even assign a mentor to guide new hires through their first few months on the job.

What tools to use during onboarding?
Technology provides an increasingly important level of support for companies to achieve their goals in the employee onboarding process. The components of an effective technology foundation are:

Onboarding platform: when the company has its own onboarding tools or hires third-party tools, it can automate tasks, facilitating the entire process.

Communication channels: Maintaining good communication is essential when integrating a new employee. For example, you can use an internal email, a chat or the company newsletter to inform about the arrival of new employees.

Employee handbook: It is important to prepare a handbook with informative content for new employees. It should include the company's mission, vision and values. It should also include a little bit of its history, rules for the use of uniforms and common areas (kitchen, bathrooms, meeting rooms, etc.), as well as information about incentive programs.

Quick training: one of the most effective employee onboarding tools is training. To do this, the company can use videos, give lectures and promote group dynamics.

Conclusion
As you have seen, the successful integration of new employees directly impacts a company’s financial results. The onboarding experience is vital because it demonstrates that the company cares about and values ​​its employees, which in turn keeps employees more engaged.
It is important to note that employee onboarding represents a major challenge for managers in any company. However, if you can implement a system that incorporates compliance, awareness, culture, and connection into each of your new hires, and commit to it, your business will be much more successful.
If your company is looking for a solution to improve the employee onboarding process, the tip is to rely on Soften Sistemas software and thus incorporate the four Cs to generate more motivated and committed employees. Without a doubt, taking care of employees from the beginning leads to a more prosperous and healthy company culture.