Time management and work schedule monitoring
Posted: Sun Jan 19, 2025 8:30 am
Project time management - have you ever heard of it? You can't constantly ask each team member: "Have you done it yet?", "When will you do it?", "Will we make it to the deadline?". Even when working in a stationary job, this would be completely inefficient, let alone when you employ a large number of people all over the world! You need to have a project and work schedule management system.
When you have all the tasks and schedules of your long-term projects in one clear dashboard, it will be much easier for you to check if everything is going according to plan and you can only step in when you need to. This kind of project resource management software saves a lot of time. It also guarantees that you won’t miss anything, as the automated tool will remember the important things for you!
6. Use remote control Project team management software
This advice is important when working stationary, but poland telegram phone numbers when working remotely it becomes especially important, because you really have no other options. You can’t monitor everything that happens in your business without modern management and communication tools . Implementing them in your business is no longer even a matter of choice - you simply won’t be able to work every day without them.
When working remotely, it is very important to improve communication between team members. In the office, email is often enough, because for every little thing you can just come to the next desk. When employees are in a home office, email is not the best solution, because it is not convenient for constant, fast and operational communication. Consider an instant messaging service such as Slack or Skype to make it easier to quickly exchange information between people. When you work in an international company, face-to-face meetings are a real rarity, so you need a convenient online meeting tool. Zoom, Google Meets or Microsoft Teams are perfect for this. As we have already mentioned, it is also very important to manage the work of your team. Assign tasks, check the progress of projects, set milestones and deadlines, create reports, manage calendars and holidays. Check out what tools such as Teamdeck, Asana or Jira offer you.
7. Building a sense of teamwork and belonging
It's hard to maintain a sense of belonging when you can't even see your colleagues. The feeling of alienation and loneliness is one of the biggest drawbacks of remote work and a big challenge for employers. It goes without saying how important it is for employees and their motivation to feel like they're part of a team. We wrote a little more about this in this article . So how do you properly take care of team building when managing a remote team working in different countries?
First, you need to focus on what you have every day, which is online communication. It helps a lot if you have a status call with the whole team for at least a short time every day . You can discuss current work and progress, as well as ask how everyone is doing and how they are feeling. This helps create a sense of ongoing communication. It is also good to have 1:1 meetings, not only with your manager, but also with other employees in the company. You can implement a system where employees are randomly paired up and have a half-hour meeting where they can get to know each other better.
Regular company-wide meetings are also essential to discuss key developments and achievements. Chats and channels like Slack also provide a way to stay informed about what’s going on with other employees in the company. It’s also a great idea to have activities for your employees, such as online sports or a book club. Whenever you have the opportunity, it’s a good idea to hold a team-building event so that employees can meet in person. Getting to know your colleagues this way will make it easier to build relationships later, even if they’re only online.
From video conferencing tools to project management tools, they are as popular as Facebook as a major social media app.
8. Ensuring transparency and informing the team
There’s one thing that can be both a curse and a blessing for every manager. Guesswork. Sometimes in the office, all you have to do is tell a few people something and in no time, everyone knows. And it doesn’t have to be about bad or complicated things, but also about improvement ideas, organizing events, bringing new people to the team, and other relevant topics. But when you manage a remote team, you have to pay much closer attention to whether your employees know everything they should know.
When you have all the tasks and schedules of your long-term projects in one clear dashboard, it will be much easier for you to check if everything is going according to plan and you can only step in when you need to. This kind of project resource management software saves a lot of time. It also guarantees that you won’t miss anything, as the automated tool will remember the important things for you!
6. Use remote control Project team management software
This advice is important when working stationary, but poland telegram phone numbers when working remotely it becomes especially important, because you really have no other options. You can’t monitor everything that happens in your business without modern management and communication tools . Implementing them in your business is no longer even a matter of choice - you simply won’t be able to work every day without them.
When working remotely, it is very important to improve communication between team members. In the office, email is often enough, because for every little thing you can just come to the next desk. When employees are in a home office, email is not the best solution, because it is not convenient for constant, fast and operational communication. Consider an instant messaging service such as Slack or Skype to make it easier to quickly exchange information between people. When you work in an international company, face-to-face meetings are a real rarity, so you need a convenient online meeting tool. Zoom, Google Meets or Microsoft Teams are perfect for this. As we have already mentioned, it is also very important to manage the work of your team. Assign tasks, check the progress of projects, set milestones and deadlines, create reports, manage calendars and holidays. Check out what tools such as Teamdeck, Asana or Jira offer you.
7. Building a sense of teamwork and belonging
It's hard to maintain a sense of belonging when you can't even see your colleagues. The feeling of alienation and loneliness is one of the biggest drawbacks of remote work and a big challenge for employers. It goes without saying how important it is for employees and their motivation to feel like they're part of a team. We wrote a little more about this in this article . So how do you properly take care of team building when managing a remote team working in different countries?
First, you need to focus on what you have every day, which is online communication. It helps a lot if you have a status call with the whole team for at least a short time every day . You can discuss current work and progress, as well as ask how everyone is doing and how they are feeling. This helps create a sense of ongoing communication. It is also good to have 1:1 meetings, not only with your manager, but also with other employees in the company. You can implement a system where employees are randomly paired up and have a half-hour meeting where they can get to know each other better.
Regular company-wide meetings are also essential to discuss key developments and achievements. Chats and channels like Slack also provide a way to stay informed about what’s going on with other employees in the company. It’s also a great idea to have activities for your employees, such as online sports or a book club. Whenever you have the opportunity, it’s a good idea to hold a team-building event so that employees can meet in person. Getting to know your colleagues this way will make it easier to build relationships later, even if they’re only online.
From video conferencing tools to project management tools, they are as popular as Facebook as a major social media app.
8. Ensuring transparency and informing the team
There’s one thing that can be both a curse and a blessing for every manager. Guesswork. Sometimes in the office, all you have to do is tell a few people something and in no time, everyone knows. And it doesn’t have to be about bad or complicated things, but also about improvement ideas, organizing events, bringing new people to the team, and other relevant topics. But when you manage a remote team, you have to pay much closer attention to whether your employees know everything they should know.