Expenses you can deduct without an invoice
Posted: Mon Jan 06, 2025 8:32 am
A fundamental issue for all self-employed workers is taxes and, specifically, the expenses that we can deduct . In principle, the Treasury requires us to justify all expenses from which we want to deduct VAT and requires, for this, a duly completed invoice . However, there are certain expenses that we can deduct even if we do not have the invoice.
To do this we will only need to meet several requirements :
Expenses must be directly related to your professional activity.
They must appear in the expense or investment books.
We will need a ticket or receipt that justifies each of the expenses that we are going to deduct. For example, a bank statement specifying the concept will do.
What expenses are deductible without an invoice?
Financial expenses
We can deduct all expenses related to our malaysia number data daily banking activity. For example, account maintenance costs, credit card payments, loan interest, transfer fees, etc.
Insurance policies
We will need the bank statement of all insurance policies that are directly related to our work activity to justify it to the Treasury. The policy number, the amount and the name of the holder must clearly appear. These may be civil liability insurance, premises insurance, accident insurance, or insurance for vehicles that we use exclusively for our professional activity. In the event that we use a car for both personal and professional purposes, we can deduct the percentage of work use that we give to the vehicle.
Self-employed quotas
Self-employed contributions must also be justified with a bank statement, if the contribution is direct debited, or with a certificate stamped by the bank itself.
Salaries and Social Security
Salaries and other items associated with our employees' payroll, such as extra payments, allowances, supplements, etc., are also deductible. In this case, to justify it you will need the payrolls signed by the workers or the bank transfer justifying the payment.
The social security payments corresponding to these payrolls are justified with the bank statement or the TC form stamped by the bank.
Expenses in foreign countries
Expenses you make outside of Spain that are necessary for your business are also deductible. These are usually online purchases that are not always justified with an invoice. You will often have a receipt or similar document, so you can use it to justify the expenses. Be careful because if the amount is very high, you should ask for a document containing the details of the purchase as explicitly as possible.
Transfers and private contracts
Some commercial contracts serve as supporting documents that replace invoices. This is the case of transfers of premises or the deposit for a rental contract, for example. In these cases, in addition to the contract, we must also justify it with the bank statement to record the amount.
Taxes
The property tax (IBI) of the premises in which we carry out our activity, the tax on economic activities (IAE), the municipal garbage tax for the premises, the road tax for the vehicle we use professionally and other types of taxes related to your business. To deduct them we will need the bank receipt where the concept is expressed.
To do this we will only need to meet several requirements :
Expenses must be directly related to your professional activity.
They must appear in the expense or investment books.
We will need a ticket or receipt that justifies each of the expenses that we are going to deduct. For example, a bank statement specifying the concept will do.
What expenses are deductible without an invoice?
Financial expenses
We can deduct all expenses related to our malaysia number data daily banking activity. For example, account maintenance costs, credit card payments, loan interest, transfer fees, etc.
Insurance policies
We will need the bank statement of all insurance policies that are directly related to our work activity to justify it to the Treasury. The policy number, the amount and the name of the holder must clearly appear. These may be civil liability insurance, premises insurance, accident insurance, or insurance for vehicles that we use exclusively for our professional activity. In the event that we use a car for both personal and professional purposes, we can deduct the percentage of work use that we give to the vehicle.
Self-employed quotas
Self-employed contributions must also be justified with a bank statement, if the contribution is direct debited, or with a certificate stamped by the bank itself.
Salaries and Social Security
Salaries and other items associated with our employees' payroll, such as extra payments, allowances, supplements, etc., are also deductible. In this case, to justify it you will need the payrolls signed by the workers or the bank transfer justifying the payment.
The social security payments corresponding to these payrolls are justified with the bank statement or the TC form stamped by the bank.
Expenses in foreign countries
Expenses you make outside of Spain that are necessary for your business are also deductible. These are usually online purchases that are not always justified with an invoice. You will often have a receipt or similar document, so you can use it to justify the expenses. Be careful because if the amount is very high, you should ask for a document containing the details of the purchase as explicitly as possible.
Transfers and private contracts
Some commercial contracts serve as supporting documents that replace invoices. This is the case of transfers of premises or the deposit for a rental contract, for example. In these cases, in addition to the contract, we must also justify it with the bank statement to record the amount.
Taxes
The property tax (IBI) of the premises in which we carry out our activity, the tax on economic activities (IAE), the municipal garbage tax for the premises, the road tax for the vehicle we use professionally and other types of taxes related to your business. To deduct them we will need the bank receipt where the concept is expressed.