Common mistakes to avoid when ending an email
Posted: Wed Jan 22, 2025 3:26 am
In addition to the do's and don'ts of closing an email, there are also some don'ts. To ensure your email closes effectively, it's important to consider the context and avoid skipping or completely ignoring the signature.
1. Know the context
Context is everything in any form of communication, especially email. When writing a closing statement, be careful about the level of formality of the email. To maintain a professional tone, avoid using informal phrases like “Cheers” or “Talk to you soon.”
2. Don't leave them hanging
Without a closing sentence, your email can seem abrupt. This can happen if your signature is not automatically attached.
Double-check to avoid this. Even in informal emails, something as simple as “Hello” or “Talk to you soon” is a good ending.
When to use a call to action in your email closing
If you need a response from your recipient, make it clear with a call to action (CTA) . This will cio & cto email list help them take the next steps. End your email with a polite request or suggestion to prompt a response.
For example:
For feedback requests : I look forward to your comments
To schedule meetings: " Please let me know your availability"
Including a clear CTA in your signature encourages faster responses , as the recipient will understand what is expected of them, whether it's setting up a meeting, answering a question, or providing feedback.
Include a professional email signature
An email signature is a must in a professional setting. It should include your name, title, company, and contact information. If you have very specific work hours, you should include them.
1. Know the context
Context is everything in any form of communication, especially email. When writing a closing statement, be careful about the level of formality of the email. To maintain a professional tone, avoid using informal phrases like “Cheers” or “Talk to you soon.”
2. Don't leave them hanging
Without a closing sentence, your email can seem abrupt. This can happen if your signature is not automatically attached.
Double-check to avoid this. Even in informal emails, something as simple as “Hello” or “Talk to you soon” is a good ending.
When to use a call to action in your email closing
If you need a response from your recipient, make it clear with a call to action (CTA) . This will cio & cto email list help them take the next steps. End your email with a polite request or suggestion to prompt a response.
For example:
For feedback requests : I look forward to your comments
To schedule meetings: " Please let me know your availability"
Including a clear CTA in your signature encourages faster responses , as the recipient will understand what is expected of them, whether it's setting up a meeting, answering a question, or providing feedback.
Include a professional email signature
An email signature is a must in a professional setting. It should include your name, title, company, and contact information. If you have very specific work hours, you should include them.